Overview

Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking a Contracts Administrator to help get our contract system filing up to date to facliitate the conversion to a new contract management system.

Responsibilities

• Check incoming emails, which include copies of contracts in a PDF file format

• Verify all pages are included in contract; verify project number for contract

• Recreate contract file using a company standard naming convention

• Prepare file to be moved to company filing database

• Verify subconsultant contracts have provided proof of insurance

• Verify contracts have been signed according to company signing policy

• Enter paperwork into an electronic system by using optical scanners

• Follow policies and confidentiality dictations to safeguard data and information

Qualifications

• High School Degree or equivalent

• Knowledge of filing systems

• Great attention to detail

• Highly motivated, self-directed, and well-organized

• Good at multitasking and time management

• Excellent oral and written communication skills

• Proficiency in Microsoft Office and Adobe Acrobat

• Knowledge of office equipment such as photocopier, scanner, etc.

Pay Range

$25.00 an hour. This is the hourly rate we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay within this range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.

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Job Locations US-CA-Costa Mesa

ID 2024-3256

Category Administrative/Clerical

Type Agency Temp