Job Information
Sony Pictures Entertainment Administrative Assistant, Business & Legal Affairs in Culver City, California
We are looking for an A dministrative A ssistant to support the SVP of Business and Legal Affairs for our Game Shows division, headquartered in Culver City, CA. This role may also provide occasional departmental administrative support, as needed. The assistant will be a key member of a multifaceted team that develops, produces, markets/promotes, and licenses game shows and related consumer products for all game shows produced by the team .
Responsibilities
Provide organizational and administrative support to SVP and VPs
Manage phone calls, take accurate messages and update phone sheet
Heavy schedule/calendar management
Coordinate all internal and external meetings and calls, reserve conference rooms
Collect and prepare information/documents for all meetings and conferences
Generate and submit monthly expense reports and procurement card charges
Handle invoicing and bill payment
Manage and track executive approval flow
Maintain departmental contact database
Additional responsibilities include, but are not limited to the following: Assist in drafting letters, agreements, abstracts, and memorandum
Printing, filing and organization of paperwork
Note taking on calls and during meetings, as needed
Keep track of necessary office supplies and order updates
Coordinate and handle special projects
Manage travel arrangements, as needed
Assist visiting executives, as needed
Requirements
Strong Computer skills: MS Outlook, PowerPoint, Word, Excel required ; Adobe, Keynote preferred
Familiarity with Macs and PCs
Strong internet research skills using various search engines, databases, and social media platforms
Excellent written (spelling, punctuation, grammar) and oral (professional and friendly demeanor) communication skills
Exceptional organizational and follow through skills
Ability to multi-task and prioritize with attention to detail
Ability to independently solve problems
A self-starter with a team player attitude
Take responsibility for and ownership of tasks and be able to meet deadlines
At ease in a fast-paced, high energy, ever-changing work environment with shifting priorities
Must demonstrate professionalism, diplomacy, and discretion when dealing with co-workers, executives, etc.
Minimum of 2-3 years administrative experience
Entertainment industry experience preferred (specifically television, film, or animation)
Education: B.A., B.S., or equivalent preferred
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPEAccommodationAssistance@spe.sony.com.
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