EXECUTIVE ASSISTANT TO DEPUTY COUNTY MANAGER

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EXECUTIVE ASSISTANT TO DEPUTY COUNTY MANAGER

Salary

$27.29 - $42.28 Hourly

Location

Clark County - Las Vegas, NV

Job Type

PERMANENT

Job Number

27276

Department

Commission & Manager

Division

Commission/Mgr

Opening Date

05/14/2024

Closing Date

5/28/2024 5:01 PM Pacific

• Description

• Benefits

• Questions

ABOUT THE POSITION

The Clark County Office of Communications and Strategy is seeking qualified candidates to apply for the Executive Assistant to Deputy County Manager position. This position provides varied, complex, and often confidential liaison, communication, secretarial, and office administrative assistance to a Deputy County Manager and associated staff as designated. This position requires the frequent use of tact, discretion, initiative, and independent judgment. In the Office of Communications and Strategy, this position will also be depended upon to handle purchase orders, get quotes, and be a project manager. The ideal candidate will also have strong SAP financial experience.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

This position is confidential and excluded from membership in the union.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to completion of two years of college course work in business, office administration, management or a field related to the work AND four (4) years of full-time secretarial experience which has included providing office and administrative support to management staff. Experience in dealing with elected officials and/or in a public agency setting is desirable. Additional experience as outlined above may be substituted for the education on a year-for-year basis.

NOTE: Specific positions may require typing at a rate of 55 net words per minute from printed copy; may require skill in taking dictation at a rate of 80 words per minute by hand or stenographic machine and transcribing it accurately.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

• Represents the Deputy County Manager and the County and serves as liaison with County staff, representatives of other organizations and the public by obtaining and providing information, facilitating the resolution of problems and concerns and ensuring a timely response from the appropriate County department or agency.

• Maintains a detailed calendar of events, meetings and other activities requiring the Deputy County Manager's attendance; ensures that the Deputy County Manager is cognizant of the calendar and has all required information and other materials for such functions.

• Receives and screens visitors and telephone calls, providing information and resolving complaints which regularly require the use of judgment and the interpretation of policies and procedures.

• Researches, compiles and summarizes a variety of informational or statistical materials; contacts representatives of various County departments to obtain materials on behalf of the Deputy County Manager.

• Relieves the Deputy County Manager of certain administrative matters by following-up on projects, transmitting information, and keeping informed of pertinent activities; arranges and prepares for department head and other meetings.

• Maintains liaison with and follows-up with various County departmental staff to ensure the assignments, problems and concerns have been addressed.

• Types drafts and a wide variety of finished documents from stenographic notes, brief instructions, or printed materials; uses word processing equipment and inputs or retrieves data and prepare reports using a computer system; initiates correspondence and varied written materials independently; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures and appropriate English usage.

• Organizes and maintains various administrative, reference, personnel and follow-up files.

• Organizes own work, sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.

• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.

• Makes travel arrangements, reviews and prioritizes incoming mail, orders office supplies, provides for the maintenance of office equipment and follows-up on a variety of office administrative matters.

• May direct the work of support staff on a project basis.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

• Flexible Schedules including 4/10 options

• More Money in Your Pocket

• 100% Employer Paid Defined Benefit Retirement

• No Social Security Deduction

• No State Income Taxes

• Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

• Medical (https://www.clarkcountynv.gov/government/departments/risk_management/employee_and_retiree_health_benefits.php#outer-2778) - Employer pays 90% of premium

• Pharmacy Benefits (30, 90-day retail or mail order fills)

• 24/7 Telephone Advice Nurse - no employee cost

• Teledoc, Doctoroo, and Dispatch Health

• Retiree insurance – eligible after 5 years of service

• Dental

• Vision

• Life Insurance – Employer Paid

• AD&D – Employer Paid

• Long Term Disability – Employer Paid

• Generous Leave Accruals that include:

• 13 Paid Holidays including a Floating Birthday Holiday

• Paid Vacation Leave

• Paid Sick Leave

• Holiday Leave

• Other leave options

• Catastrophic Leave

• Parental Leave – Up to 90 days

• Wide Variety of Voluntary Benefits that include

• Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

• Trustmark – Permanent Life Insurance benefits and long-term care.

• Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

• TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

• Morgan Stanley – Deferred Compensation Plan

• Employee Assistance Program

• Onsite Fitness Center – $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

The following questions (1-5) will be used to assist in determining if candidates meet the minimum qualifications.

Which describes your highest level of education?

• Some High School

• High School Diploma or GED

• Trade School or Technical Degree

• Some College (1-29 semester credits)

• Some College (30-59 semester credits)

• Some College (60-89 semester credits)

• Some College (90-120+ semester credits)

• Associates Degree

• Bachelor's Degree

• Master's Degree or higher

• None of the above

  02

  Please indicate the major of your degree that best qualifies you for this position.

• Business Administration

• Communications

• Management

• Office Administration

• Public Administration

• Other

• Not Applicable

  03

  If you indicated "Other" in question 2, please list what major your degree was in. If this does not apply, type N/A.

  04

  Indicate your full-time professional secretarial experience which included providing office and administrative support to management staff.

• No Experience

• Less than 4 years

• 4 years

• 5 years

• 6 years

• 7 or more years

  05

  Please list the employer(s) on your application where your experience was obtained in question 4. Type N/A if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

06

The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.

I understand that:

A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;

C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;

E) Assessment scores may be used to consider applicants for the selection process;

F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

• I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

  07

  Indicate your full-time professional experience providing direct office or administrative support to executive management.

• No Experience

• Less than 2 years

• 2 to 3 years

• 3 to 4 years

• 4 to 5 years

• More than 5 years

  08

  Indicate your full-time professional experience interacting with senior management, community leaders, and governmental officials.

• No Experience

• Less than 2 years

• 2 to 3 years

• 3 to 4 years

• 4 to 5 years

• More than 5 years

  09

  Indicate your full-time professional experience providing administrative assistance gathering and organizing information used for executive-level decision making.

• No Experience

• Less than 2 years

• 2 to 3 years

• 3 to 4 years

• 4 to 5 years

• More than 5 years

  10

  Choose the answer that best describes your proficiency managing calendars, appointments, meetings, to-do lists, and tasks with Microsoft Outlook.

• No Experience

• Beginner

• Average

• Above Average

• Advanced

  11

  Please list the employer(s) on your application where your experience was obtained in questions 7-10. Type N/A if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

12

Choose the answer that best describes your proficiency maintaining and creating presentations, newsletters, informational materials, or flyers in Microsoft PowerPoint, Canva, or other digital presentation software.

• No Experience

• Beginner

• Average

• Above Average

• Advanced

  13

  Indicate your full-time professional experience creating and managing social media content for a professional or organizational account.

• No Experience

• Less than 2 years

• 2 to 3 years

• 3 to 4 years

• 4 to 5 years

• More than 5 years

  14

  Please list the employer(s) on your application where your experience was obtained in questions 12-13. Type N/A if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

15

Indicate your full-time professional experience monitoring and overseeing a budget.

• No Experience

• Less than 2 years

• 2 to 3 years

• 3 to 4 years

• 4 to 5 years

• More than 5 years

  16

  Indicate your full-time professional experience handling purchase orders and requests for products/services.

• No Experience

• Less than 2 years

• 2 to 3 years

• 3 to 4 years

• 4 to 5 years

• More than 5 years

  17

  Indicate your full-time professional experience obtaining quotes for goods and services.

• No Experience

• Less than 2 years

• 2 to 3 years

• 3 to 4 years

• 4 to 5 years

• More than 5 years

  18

  Please list the employer(s) on your application where your experience was obtained in questions 15-17. Type N/A if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

19

Indicate your full-time professional experience with SAP or a similar automated financial, payroll, and personnel system.

• No Experience

• Less than 2 years

• 2 to 3 years

• 3 to 4 years

• 4 to 5 years

• More than 5 years

  20

  Indicate your level of skill with SAP.

• No Experience

• Beginner

• Average

• Above Average

• Advanced

  21

  Please list the employer(s) on your application where your experience was obtained in questions 19-20. Type N/A if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

22

Indicate your full-time professional experience managing a project from initiation to completion.

• No Experience

• Less than 2 years

• 2 to 3 years

• 3 to 4 years

• 4 to 5 years

• More than 5 years

  Required Question

Agency

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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